University of the Pacific
International Programs and Services
Stockton, CA 95211
(209) 946-2246
ips@pacific.edu
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Spring: September 24
Calendar Year: September 24
Fall: February 22
Academic Year: February 22
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Traveler Access
Education Abroad Application Instructions

We recommend keeping this PDF of the below Application Instructions open so that you can easily refer to it throughout the application process and while you are on this site. You should begin the application process at least one year prior to studying abroad.


 
International Programs & Services (IPS) Deadlines
    September 24th
    Applicants for Spring semester abroad  
February 22nd       Applicants for Fall semester abroad



1.  Create an account using your Pacific email address.    
Even before you are ready to study abroad, it is beneficial to create an education abroad account so you can communicate with education abroad peer advisors, be invited to information sessions and presentations, and make the Education Abroad Office aware of your interest in studying abroad. Please use your Pacific email address to create your account.

Once you create an account, you will be able to ask questions about program details and apply for a program.
 
2.  Choose an education abroad program.
You can search for a program by location and/or by your field of study. The clickable world map will show you all of the Pacific-approved programs in a specific continent and country. The Advanced Search tool on the left menu allows you to search for programs by additional factors, such as your major.

If you would like to meet with someone for assistance in selecting a program, stop by and visit us in the Bechtel International Center, or contact one of our Peer Advisors to schedule a meeting.

When you are ready to apply to a specific program, click Apply for that program.

*If you would like to apply for a non-approved program (one that cannot be found on this website), you will need to submit a petition to do so. Instructions for putting together a non-approved program petition are available here.

3.  Complete the Application Forms (and the Online Forms- International Students on an F-1 visa at Pacific only. If you are not an International Student at Pacific, do NOT open the Online Forms) in your account by the IPS deadlines, which are:
 
       
September 24th     Applicants for Spring semester abroad
February 22nd
      Applicants for Fall semester abroad
 
 
To access the Online and Application Forms, you must be logged in to your account. Under Online Forms, click Application Form (and Online Form, for International Students. If you are not an International Student on an F-1 visa at Pacific, do NOT open the Online Forms). ALL Application Forms  (and Online Forms, for International Students. If you are not an International Student on an F-1 visa at Pacific, do NOT open the Online Forms)  must be accurate and complete by the above deadlines. 

Common mistakes to avoid: 
a. All uploaded documents should be uploaded in landscape view so that the document opens right side up. Documents should be clear, legible and an appropriate size so that they are easy to read when opened. This means handwriting needs to be clear and ink needs to be dark. Please check your documents after uploading them. 
b. Enter the specific GPA (Pacific cumulative) requested, not a range (2.5-3.0). If you are unsure of your Pacific cumulative GPA, you will need to look on your insidePacific or request this information from the Registrar's Office.
c. Do NOT touch the Online Forms (there are two) unless you are an international student. An international student means that you are studying at Pacific as an international student on an F-1 visa.
 
Once you have completed your Application Forms, the system will automatically notify IPS by email so that your forms can be reviewed. If your forms are approved by IPS, the system will notify you by email that you have been Approved by University of the Pacific, and you will then be able to see the Enrollment Form link in your account, under Online Forms. If the information in your forms is found to be inaccurate, incomplete, or cause for concern, IPS will contact you and you will need to resolve any issues and complete your forms properly by the above application deadlines.

Normal processing times for IPS review of Application Forms is 1-3 business days. During peak periods, such as the month before IPS deadlines, processing times are generally 4-6 business days.
 It is highly recommended that you complete your Applications Forms at least two weeks before the above deadlines in case there are issues you need to resolve regarding the completion of your forms.

 
4.  Complete your program's application by your program's deadline.
In the My Applications area of your account, under Program Name, click on the link for your particular program. This will take you to the program's web site where you will find instructions to apply to your program. You should apply directly to your program and contact the program provider with any questions regarding its application process, course offerings, etc. Program application deadlines vary and some programs allow you to apply online, while others require hard copy applications. If you are unable to locate instructions for your program's application, please email edabroad@pacific.edu for assistance.

If your program's application requires any of the following items or information from Pacific, please contact the appropriate person or department as listed below:
 5.  Complete Enrollment Forms BEFORE Early Registration Opens for Your First Semester Abroad.
All Enrollment Forms must be complete before you are provided the override to register for your first semester abroad. To access the Enrollment Forms, log in to your account and click on Enrollment Form, under Online Forms. Note that you will not be able to see the Enrollment Forms in your account until your Application Forms (and Online Forms, for International Students on an F-1 visa at Pacific) have been reviewed and approved by IPS (International Programs & Services). See number four above for IPS review processing times.

*Note: Although the system automatically sends you an email saying your status has been updated to Enrollment Forms Complete, your Enrollment Forms are not considered complete until they have been verified as such by IPS. Such verification will arrive to you in an email from IPS explicitly stating that you have been provided the override for the SABD course (see #7 below).

6.  Register and enroll in the SABD 000-01 course for your (first) semester abroad.
Once you have completed your Enrollment Forms, the system will automatically notify IPS by email so that your forms can be reviewed. If your forms are approved by IPS, IPS will notify you by email that you have been provided the override for the SABD course. At that point, you will be able to enroll in the SABD 000-01 placeholder course for your (first) semester abroad. If the information in your forms is found to be inaccurate, incomplete, or cause for concern, IPS will contact you and you will need to resolve any issues and complete your forms properly before you are granted the override to enroll in the SABD 000-01 course. Normal processing times for IPS review of Enrollment Forms is 3-5 business days.

If you have received email notification 
from IPS explicitly stating that you have been provided the override for the SABD course and you experience issues with SABD 000-01 enrollment, please contact the Registrar to ensure there are no holds on your account.

7.  Enter your Contact While Abroad information in your account profile as soon as you have it.

8.  Register your trips while abroad.

On the left menu bar, under Traveler Access, click Trips and then Add New Trip. Complete the form and submit it by clicking Add Trip, at the bottom of the page. It is recommended you do this for each trip you take while abroad so that Pacific knows where you are and can provide support services, especially in case of emergency, while you are abroad.
University of the Pacific Education Abroad Office